Once or twice a year, the time comes to set up the office answerphone, ditch the corporate wear and take everyone off for a training day. This may take place outside the office at a specific venue or you might be brave and decide to hold it in the office. If it’s held at an outside venue, the majority of resources will be provided for you, but what if it takes place in the office? Here are some of the essential items you will need to ensure it runs smoothly…
Firstly, make sure you have enough chairs for the people involved. You won’t want to shift all the office chairs into the room in which the training is taking place, so make sure you have chairs specifically for the training space. You might not always need these chairs to be set out and you might sometimes need the space to be clear, so opt for stacking chairs which can be easily rearranged and stored away at the end of the day.
Make sure you have a supply of stationery that can be used for group discussions, brainstorming and coming up with ideas. Large pieces of paper can be used so that everyone can see what is being written, and large markers can be used to make writing clearer for large groups. If you will be embarking in craft activities for team-building or warm ups, make sure you have enough supplies. For example, building towers out of newspaper alone (no tape or glue) gets everyone thinking creatively and working together which can put everyone in the right frame of mind for the rest of the day.
If you are going to show video clips or DVDs to demonstrate a point or for training purposes, make sure the clip is working and make sure you know how to operate the DVD player and TV. There is nothing more annoying for an audience than watching someone fiddle around with a TV while a clip plays silently or doesn’t work, so avoid this by setting it up and getting it loaded in advance.
A clock can also help you and everyone else stick to the right timings. Nobody will be happy if the day overruns, but equally you don’t want to move through the material too quickly and run out of things to do. Providing a couple of clocks for the room helps you stick to the day’s schedule and helps everyone else when they’re working on activities to plan their time effectively.
Carl Headingley is a business productivity consultant who regularly helps companies with training days and events